Booking meeting rooms in an office can sometimes be tricky. Rooms might be double-booked, or you can’t find an available space when needed. This is where a room booking system like Liso Room Manager helps. It makes reserving rooms easier and keeps everything organized. In this post, we’ll share some easy dos and don’ts for using a room booking system and explain how Evig, one of the best audio visual companies in Dubai, can help you get the most out of your office space.
Do Use a Room Booking System for Easy Scheduling
Using a Room Booking System is one of the best ways to keep track of meeting room availability. You can see which rooms are available and book them quickly, keeping things simple and preventing confusion. Systems like Liso Room Manager from Evig make it easy to manage rooms without any hassle.
Don’t Wait Until the Last Minute to Book
To avoid problems, don’t wait until the last minute to book a room. If you need a room for a meeting, try to reserve it in advance. A Room Booking System like Liso lets you book rooms ahead of time so you’ll have a space when needed. Planning helps you avoid last-minute stress and ensures you get the room you want.
Do Sync the System with Your Calendar
A good Room Booking System works with your office calendar, like Google Workspace or Microsoft Office 365. When you book a room, it shows up in your calendar automatically. This way, everyone can see the booking, and there won’t be any double bookings. Evig can help set this up so your room booking system syncs perfectly with your office’s calendar.
Don’t Overbook or Leave Rooms Unused
One problem in offices is booking big rooms for small meetings, which leaves other people without space. Use a Room Booking System to ensure you use the right size room for your meeting. You can avoid booking too much space and leave rooms free for others to use by seeing room availability. Liso helps you choose the right room for your needs, and checking which spaces are free is easy.
Do Check Room Availability in Real-Time
A great feature of the Liso Room Manager is that you can check room availability in real-time. This means you can see if a room is free right away without walking around the office. The screen outside each room shows whether the space is booked or available, helping you save time and avoid any confusion.
Don’t Forget to Cancel When You Don’t Need the Room
If your meeting is canceled or moved, remember to cancel the booking to free up the room. It allows others to use the room instead. A Room Booking System like Liso makes it easy to cancel or change bookings with just a few clicks. Evig ensures the system is easy to manage, so making changes is simple and quick.
Do Use the Display Screens to See Room Status
The Liso Room Manager has a screen outside each room that shows whether it is available or booked. The bright, color-coded display allows you to see this information from a distance: green means the room is free, and red means it’s booked. It makes it easy for everyone in the office to know which rooms are free without disturbing any meetings.
Don’t Miss Out on Evig’s Support
Expert support is important when setting up a Room Booking System. Evig, one of the best audio visual companies in Dubai, can help you install and manage the Liso Room Manager system. With their support, you can use the system to its full potential, keeping your office organized and your meetings on track.
Conclusion
A Room Booking System, like the Liso Room Manager, makes it simple to manage meeting rooms without hassle. It stops double bookings, ensures rooms are used well, and keeps everything neat and organized. Following some easy tips lets you get the most out of your system and keep your office running smoothly. With help from Evig, your office will always have the right tools to stay organized and work efficiently.
If your office isn’t using a Room Booking System, now is the perfect time to start! With Evig and the Liso Room Manager, managing your meeting spaces has never been easier.
